Reporting of Employee Fatalities and Severe Injuries

1. Introduction

• 1.1 East Carolina University (ECU) must report any employee work-related fatality, inpatient hospitalization, amputation, or loss of eye(s) to the North Carolina Department of Labor. Fatalities must be reported within 8 hours. Inpatient hospitalizations, amputations or eye losses must be reported by ECU within 24 hours. In the case of a fatality, ECU shall similarly notify the North Carolina Office of State Human Resources.

2. Responsibilities

• 2.1 ECU personnel who become aware that an ECU employee has suffered a work-related fatality, inpatient hospitalization, amputation or loss of eye(s) shall immediately notify the ECU Office of Environmental Health and Safety (EH&S) through their supervisor or other established supervisory chain. EH&S will provide official notification to the North Carolina Department of Labor and to the North Carolina Office of State Human Resources as required.

3. Reporting Requirements

• 3.1 The following information regarding the work-related fatality, in-patient hospitalization, amputation or loss of eye(s) must be reported to EH&S to the extent the information is available:
  • 3.1.1 Location and time of the work-related incident;
  • 3.1.2 The number of employees who suffered a fatality, in-patient hospitalization, amputation or loss of eye(s);
  • 3.1.3 The names of employees who suffered a fatality, in-patient hospitalization, amputation or loss of eye(s); and
  • 3.1.4 A brief description of the work- related incident.

4. Reporting Procedures

• 4.1 EH&S is to be notified of any work-related fatality, inpatient hospitalization, amputation or loss of eye(s) immediately at 252-328-6166. Weekend, holidays, and after-hours notification should be directed to the ECU Police at 252-328-6150. The ECU Police will contact EH&S staff using the EH&S Emergency call-back list.
• 4.2 During regular working hours (8 a.m. to 5 p.m.) EH&S will notify the North Carolina Department of Labor at 1-800-625-2267 or 919-779-8560. For weekends, holidays and after-hours, EH&S will notify the State Capitol Police at 919-733-3333. EH&S will also notify the OSHR Safety, Health and Workers’ Compensation Division at (984) 236-0845 or (252) 883-1131, or through email to the OSHR State Safety/Health Director. For work-related fatalities, EH&S will also notify the Office of State Human Resources at 919-807-4800. The Office of State Human Resources will notify the Governor’s Office.
• 4.3 EH&S will follow-up with an email message or fax (984) 236-0949 to OSHR. OSHR will contact the Governor’s office as necessary and may assist in incident investigation.

5. Program Review

• 5.1 This document should be reviewed no less than every three years and when changes in related laws and regulations occur.