Disk Sanitizing Regulation for Workstations & Hard Drive Equipped Printers

Updated: March 25, 2013
Policy:
RUL08.05.02
Title:
Disk Sanitizing Regulation for Workstations & Hard Drive Equipped Printers
Category:
Information Technology
Sub-category:
Security and Compliance
Authority:
Vice Chancellor for Administration and Finance
Contact:

Information Technology Manager, Client Engagement and Support (252) 328-9544
Related Policies:

N/A
Additional References:
History:

Policy Number 7.303 Supersedes Policy Dated: October 3, 2003 Effective Date: October 3, 2003 Review Date: November 9, 2011 Placed in University Policy Manual after EXPEDITED REVIEW, transitioned without substantive change from prior version, March 25, 2013.
Previous Versions:

No previous versions available.

1. Introduction

  • 1.1 Purpose of Regulation
    To maintain data confidentiality by preventing access to information previously stored on workstations, transferred to new users or destined for surplus.
  • 1.2 Person(s) with Primary Responsibility
    Managers of Desktop Support Staff

2. Regulation

When a state-owned workstation or hard-drive equipped printer is sent from ECU to surplus, the hard drive(s) shall be removed before the computer/printer leaves the ECU campus. Removed hard drives will be destroyed.

If a workstation is transferred from one primary user to another, its hard drive(s) shall be sanitized (i.e. reimaged) at the time of transfer.

Users should ensure that data covered by the North Carolina Records Retention Policy is copied from computers and appropriately stored before their disks are sanitized.