Disk Sanitizing Regulation for Workstations & Hard Drive Equipped Printers

Updated: February 17, 2025
Policy:
RUL08.05.02
Title:
Disk Sanitizing Regulation for Workstations & Hard Drive Equipped Printers
Category:
Information Technology
Sub-category:
Security and Compliance
Authority:
Vice Chancellor for Administration and Finance
Contact:

Deputy CIO, Client Engagement and Support (252) 737-4428
Related Policies:

N/A
Additional References:

 
History:

Policy Number 7.303 Supersedes Policy Dated: October 3, 2003 Effective Date: October 3, 2003 Review Date: November 9, 2011 Placed in University Policy Manual after EXPEDITED REVIEW, transitioned without substantive change from prior version, March 25, 2013. Updated February 17, 2025.
Previous Versions:

No previous versions available.

1. Introduction

  • 1.1 Purpose of Regulation
    To maintain data confidentiality by preventing access to information previously stored on workstations, transferred to new users or destined for surplus.
  • 1.2 Person(s) with Primary Responsibility
    Managers of Desktop Support Staff and Labs & Advanced Technologies Staff

2. Regulation

  • 2.2 If a workstation is transferred from one primary user to another, its hard drive(s) shall be sanitized (i.e. reimaged) at the time of transfer.
  • 2.3 Users should ensure that data covered by the North Carolina Records Retention Policy is copied from computers and appropriately stored before their disks are sanitized.