Campus Living Residence Halls Required Residency (CLRHRR)

1. Introduction

• 1.1 Overview.
• The purpose of this Campus Living Residence Halls Required Residency Regulation (the “Regulation”) is to specify which students must live in University residence halls (on-campus) and conditions for the University to grant exemptions to that requirement. Generally, first-year students must reside on-campus for at least two semesters except as specified below.
• 1.2 Definitions.
  • 1.2.1 Assignments Staff. Staff responsible for organizing and arranging student assignments within the residence halls. These staff may be contacted at the telephone number referenced above.
  • 1.2.2 Assignments, student. The process of determining how to organize and arrange student placement within the residence halls. Also, a student’s officially designated place of residence within the halls as determined by Assignments Staff.
  • 1.2.3 Campus. For purposes of determining distance from campus: 1000 E. 5th Street Greenville, NC 27858 or Latitude 35.609681 by Longitude -77.367102.
  • 1.2.4 Housing Review Team (HRT). A multidisciplinary committee comprised of members from Student Health Services, the Center for Counseling and Student Development, Campus Living and chaired by Disability Support Services. HRT evaluates whether reasonable accommodations under the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 are appropriate to meet the on-campus living requirement and reside within the residence hall system. Disability Support Services retains final authority to grant reasonable accommodations.
  • 1.2.5 Housing Exemption Review Committee (HERC). A committee of Student Affairs and Learner Operations staff, appointed by the Associate Vice Chancellor of Student Affairs for Campus Living, charged with approving or denying housing exemption requests which are not eligible for an automatic exemption. This committee is chaired by the Director of Housing Operations for Campus Living, who votes only in the case of a tie.
  • 1.2.6 Parent or Legal Guardian. Any natural or adoptive parent, or any person legally designated as a student’s guardian or who served as a legally appointed guardian to the student immediately preceding the student’s 18th birthday.
  • 1.2.7 Campus Living License Agreement (CLA), also known as the Campus Living Contract. The license agreement that all residents sign to reserve space in campus housing and that includes the terms and conditions for residence in the University’s residence halls.

Students Required to live on-campus

• 2.1 All students must reside in one of ECU’s approved residence halls, unless a student meets one of the criteria for exemption specified below.
• Students who can demonstrate any of the following, by the first-class day of the applicable term, shall be exempted from this requirement:
  • 2.1.1 The completion of more than 24 regular college credits earned in a traditional post-secondary collegiate educational setting. To count towards an exemption, credits must be from an accredited institution of higher education. Credits earned in secondary school courses or programs commonly known as or substantially equivalent to “advanced placement” or “international baccalaureate” may not count towards exemption; credits earned in dual enrollment, post-secondary enrollment option, early college programs, including programs resulting in an Associate’s Degree, or which were otherwise credited towards a student’s high school diploma, high school equivalency diploma, or graduate equivalency diploma may not count towards exemption. Credits earned in distance education and distance learning may not count towards exemption.
  • 2.1.2 Students who are or will be 21 years of age on the first class-day of the applicable term.
  • 2.1.3 Students who are or will be under 17 years of age as of the first class-day of the applicable term.
  • 2.1.4 Students who are a veteran of a branch of the US Armed Forces.
  • 2.1.5 Students who are legally married.
  • 2.1.6 Students who have legal dependents.
  • 2.1.7 Students who commute from the permanent home address of the student’s Parent or Legal Guardian that is within 35 miles of Campus.
  • 2.1.8 Students whose religious requirements cannot be accommodated in on-campus housing. Requests for exemptions with any accompanying documentation should be submitted to the HERC, which will review and make a determination in consultation with Equal Opportunity and Title IX, a unit of the Department for People Operations, Success, and Opportunity.
  • 2.1.9 Students with medical conditions or disability needs, which may not be reasonably accommodated in accordance with the ADA and Section 504. Requests for exemptions under this section, and any accompanying medical documentation, may be submitted by a student directly to Disability Support Services. DSS will convene the HRT to evaluate requests under this section as necessary in the discretion of the Director of DSS.
• 2.2 Students may be deemed by the Associate Vice Chancellor for Campus Living or their designee, as ineligible to reside in the halls due to the student’s misconduct. Behavior that may render a student ineligible, includes, but is not limited to, a violation of an ECU policy or regulation (such as the Student Code of Conduct, the Campus Living Agreement, the Campus Living Resident Handbook, etc.); a violation of a policy or regulation of the University of North Carolina; or a violation of law.
• 2.3 Students who are exempt under section 2.1.6 will be required to purchase a University Dining Spending Account program (e.g. Purple Bucks) from ECU Dining Services each semester (Fall and Spring), for use on campus as stated on the Campus Living Application for Exemption form.
• 2.4 Students who have been admitted to a fully distance education academic program, in a program which has been pre-designated by the Vice Chancellor for Student Affairs and Provost, but do not otherwise have an exemption as outlined in 2.1.1 – 2.1.9 of this Regulation, are eligible for an exemption from the residency requirement upon request and review by the Assignments Staff. Students, even if in an exempted program, will not be released from their contracted housing obligations if they have already signed a Campus Living Agreement. A full schedule of distance education classes is not a pre-designated distance education academic program and not eligible for exemption.
• 2.5 Students seeking exemption
• Students seeking exemption under sections 2.1.1 – 2.1.8 and not exempted under sections 2.1.9 must request exemption through the process below.
  • 2.5.1 Completion of form. Complete a Live-on Requirement Exemption Request Form available from Assignments Staff. The Exemption Request Form is also available online on the Campus Living website.
  • 2.5.2 Submission of application and documentation. Submit the completed application and supporting documentation to Assignments Staff. Exemptions which may be objectively verified through clear and proper documentation shall be processed without HERC involvement by Assignments Staff. Assignments Staff will forward all other requests to the HERC.
  • 2.5.3 Notification of HERC determinations and further review. Assignments Staff will notify students of the HERC’s determinations at the student’s official University electronic mail address. Students who receive a denial of their exemption request from the HERC may only submit subsequent Exemption Request Forms in light of additional, new, or updated supporting documentation not reasonably available at the time of the original request for further consideration.
• 2.6 Enforcement
• ECU will enforce the on campus living requirement by billing students the standard campus living and dining fees for each semester the student is both enrolled and subject to this Regulation unless the student submits a valid exemption request by the first-class day of the applicable term or otherwise receives an automatic exemption.
  • 2.6.1 Automatic exemption. ECU will not bill students who have already resided on campus for two full semesters and for students who have completed 24 full credits and who are eligible for exemption under section 2.1.1 while enrolled at ECU. Students who are automatically exempt may reside on campus by participating in the return to housing sign-up process as administered by Assignments Staff. The second semester requirement for students who start in the spring term (not enrolled at ECU the prior Fall of the same academic year) is waived for the next Fall unless otherwise notified by ECU to the students’ ECU email account.
  • 2.6.2 Regulation Violations. Students responsible for violations of this Regulation may be subject to consequences under the Student Code of Conduct and shall remain financially responsible for the full campus living and dining fees as described in section 2.3.